The VA isn't going to track your claim for you. This does.

Every condition. Every deadline. Every C&P exam. Every piece of evidence. Organized in one Notion workspace so nothing falls through the cracks and no deadline catches you off guard.

Built by a veteran because I needed it and it didn't exist.

What this actually is

This is a complete Notion workspace for managing your VA disability claim from first filing through final rating — or through every appeal if they denied you. Not a planner. Not a checklist. A system built around how the VA process actually works, with every field designed around what the VA system actually demands.

Works on Notion's free plan. No paid subscription required.

What's inside

6 linked databases:

• Conditions Database — One record per claimed condition with auto-calculated Rating Gap, Appeal Deadline, and Days Until Deadline. Never lose track of your 1-year appeal window again.
• Evidence Vault — Every document in your claim file categorized and tracked: STRs, nexus letters, IMOs, DBQs, buddy statements, FOIA responses, decision letters.
• Timeline + Deadlines — Formula fields auto-calculate deadline status (EXPIRED / CRITICAL / URGENT / UPCOMING). The 1-year AMA appeal window is the most commonly missed deadline in VA claims. This tracks it.
• Communications Log — Every phone call, upload, VSO meeting, and VA letter logged with rep names, confirmation numbers, and what they promised. When VA says "we never received that" — you have the receipt.
• C&P Exam Log — The exam that decides your rating, documented in full. What the examiner asked. What you reported. Whether the report matches what actually happened. Flag inadequate exams before they cost you the appeal.
• Appeals Tracker — Separate records for Supplemental Claims, Higher-Level Reviews, and BVA Appeals. Strategy notes, new evidence submitted, current position in the queue.

7 reference pages:

• Dashboard — Mission Control — All active conditions, urgent deadlines, and open follow-ups in one view.
• Key Contacts + Team — VSO, attorneys, doctors writing nexus letters, buddy statement contributors.
• Rating Calculator + Math — The combined rating formula explained. 60% + 40% is not 100%. Know your real number and what it takes to reach the next threshold.
• Buddy Statement Builder — Structured template with the VA-specific language that actually matters. Most veterans never use lay evidence. The ones who do often use it wrong. This fixes that.
• PACT Act + Presumptive Reference — Burn pits, Agent Orange, Camp Lejeune, Gulf War Illness. If your condition is presumptive, you don't need a nexus letter. Know what you already qualify for.
• TDIU Eligibility Worksheet — Total Disability / Individual Unemployability. Paid at the 100% rate even if your combined rating is lower. Most veterans who qualify don't know it. Check yours.
• Denial Autopsy — A denial is not the end. It's VA telling you exactly what was missing. This 5-step breakdown turns a decision letter into an action plan.

What makes this different

The C&P Exam Log doesn't exist anywhere else. It's the single most important touchpoint in the entire process and zero other tools address it. Most veterans walk out of the exam and document nothing. A short exam, a bad examiner, a report that doesn't match what you said — all of it documented, flagged, and actionable.

The deadline math is built in. The 1-year appeal window is the most commonly blown deadline in VA claims. A formula field showing days remaining on a denial is something no other template has — and it has saved or cost veterans their entire case.

The Denial Autopsy assumes they'll say no. Every other tool assumes you'll get approved. This one doesn't. Because statistically, initial denials are common. This helps you figure out what to do next the day the letter arrives.

Real information, not filler. The PACT Act reference, the TDIU worksheet, the buddy statement language — these aren't thin overviews. They're structured tools with the specific information veterans need.

What you get

• Complete Notion import package (6 CSV databases + 7 Markdown pages)
• All databases pre-loaded with realistic sample data so you can see exactly how it works before replacing it with your own
• Exact Notion formula syntax for all calculated fields — copy and paste, no guessing
• Step-by-step setup guide (PDF)
• Interactive template demo HTML file

Who this is for

• Veterans filing a VA disability claim for the first time
• Veterans who've been denied and are navigating an appeal
• Veterans fighting an under-rating on a condition they know is worse than VA says
• Anyone who's ever gotten off a VA phone call and realized they wrote nothing down

This template is an organizational tool. It is not legal or medical advice. For claim strategy, consult a VSO or VA-accredited attorney.